There are four easy steps

1. Access SpeakUp SMEC
   Access SpeakUp SMEC by the Governance page of our website, click on ‘Report to SMEC’.
   
2. Create your safe inbox
   Creating an inbox allows you to send reports anonymously and stay in touch with a Case Manager/WIO.
   Please be aware that due to local laws and regulations in some countries where anonymity is not an option, you may be asked to provide your name and details. This will be done once your Case Manager/WIO has assessed your report.
   
3. Send your report
   It is important to provide as much information as you can, this will assist us in our investigation.
   
4. Follow up on your report
   You can return to the site any time after submitting your report for an update, using your Report ID and password to access the report or contact your Case Manager/WIO.

You should only report concerns that you have reasonable grounds to suspect concerns the following reportable misconduct:

• A breach of SMEC Group policy or procedure, including the Business Integrity Policy and Code of Conduct
• An improper statement in relation to financial reporting or accounting requirements or practices, including impeding internal or external audit processes
• Unethical behaviour
• Illegal behaviour or violation of the law
• A fraudulent practice or embezzlement
• A dishonest statement
• Inappropriate workplace behaviour (bullying, harassment, discrimination)
• Falsification of documents, accounting and financial records
• A suspicious transaction (money laundering, sanctions)
• Misuse of position and authority
• Misuse of company information and property
• Endangering health or safety, the environment or property
• Act of collusion with a competitor
• This reporting avenue should not be used for:
• Customer service complaints or enquiries
• Project enquiries
• Personal grievances

Your identity will be treated as confidential and sensitive.

If you had disclosed your identity (or any information which would be likely to identify you) while asking a question or making a report, it will only be shared if:

• you give your consent to share that information;
• it is reasonably necessary to disclose information which would be likely to identify you (but not your identity) for the purposes of investigating misconduct; or
• the disclosure is allowed or required by law (for example, disclosure to a lawyer to get legal advice relating to the law on whistleblowing).

We encourage you to ask questions about whether a scenario or situation amounts to reportable misconduct, as it helps us improve in our guidance and it also provides you with a better understanding of our policies and procedures.

However, it is important for you to be aware that making intentionally false allegations or frivolous reports through any channel could result in disciplinary action or may be a serious legal matter and prohibited by law in many countries.

This is because when a report of reportable misconduct is made, we may be required to immediately notify relevant law enforcement agencies.

Additionally, because we treat all reports with the same level of urgency, we will be compelled to invest resources investigating a false report that could have been better utilised in investigating genuine concerns.

Investigations will follow due process, including allowing alleged persons involved an opportunity to respond.

We are committed to providing an environment where no person is subjected to retaliation or victimisation for reporting or escalating genuine concerns of suspected misconduct, or cooperating in an investigation.

If you fear retaliation or have been subject to retaliation, kindly refer to the Whistle-Blowing Procedure. Our Whistleblowing Procedure provides guidance on how you can be protected.